Privacy Policy
Last updated: [22/10/2025]
1. Who we are
Cricket Kids Ltd is registered in England and Wales under Company Registration Number 16710843. Our registered address is 71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ. Cricket Kids (“we”, “our”, or “us”) provides cricket coaching sessions and related activities for children aged 2–6 years.
We are committed to protecting the privacy and personal data of the children, parents, and guardians we work with. We are registered with the Information Commissioners Office (ICO) for data protection; reference number ZC021554.
Data Controller:
Cricket Kids
Email: [hello@cricket-kids.co.uk]
Booking site: [https://cricket-kids.classforkids.io]
Instagram: [@cricketkidsuk]
2. What this policy covers
This Privacy Policy explains how we collect, use, store, and protect personal information in line with:
- The UK General Data Protection Regulation (UK GDPR)
- The Data Protection Act 2018
- Any other applicable UK privacy laws
3. What information we collect
We collect and process the following types of information:
From parents or guardians:
- Name, address, email address, and phone number
- Child’s name, address, date of birth, and gender
- Medical information or allergies relevant to session safety
- Emergency contact details
- Payment and billing details
- Consent forms and photography permissions
- Emails sent to us at hello@cricket-kids.co.uk
- Marketing permissions
- Terms and Conditions acceptance
We do not knowingly collect personal information directly from children under 13 without parental consent.
4. How we use personal data
We use the information you provide to:
- Manage bookings and run coaching sessions safely
- Communicate about schedules, events, or cancellations
- Keep children safe through health and emergency contact information
- Process payments and issue receipts
- Obtain and record necessary consents (e.g. photography, medical, participation)
- Improve our programmes and customer experience
- Social media:
- We use social media to engage with users and link to our Instagram page. We do not keep specific data that identifies you as an individual user, but hold details of our followers on these platforms. If you send us a direct message, the details may be retained by us if relevant to an ongoing contract or further to legitimate business interest or as required for legal purposes. You can refer to the privacy policy of Instagram here: https://instagram.com/legal/privacy
We will always make sure there is a lawful basis under the UK GDPR for each use of your data (e.g. consent, contract, legitimate interest, or legal obligation).
5. How we store and protect data
We take data protection seriously. All personal data is:
- Stored securely on password-protected systems / booking platforms
- Accessible only to authorised staff or volunteers who require it to run sessions
- Not retained longer than necessary (see Section 8)
If data is stored electronically, it is protected with encryption and secure cloud services located in the UK or EEA.
6. Who we share data with
We only share personal data when necessary and always with appropriate safeguards. This may include:
- Coaching staff for safeguarding and safety purposes
- Payment processors (for booking and billing)
- Payment processors (e.g. Stripe, Paypal, Apple Pay) will collect personal identification information from users on behalf of Cricket Kids Ltd only if they voluntarily provide such information to them. You should refer to Paypal, Apple Pay and Stripe Privacy Policies for further information.
- Online booking platform/s (Class4Kids)
- Class4Kids will collect personal identification information from you on behalf of Cricket Kids Ltd if you voluntarily submit such information to them when booking. You should refer to Class4Kids Privacy Policy for further information.
- Insurers or governing bodies if required for compliance
- Emergency services in the event of a safeguarding or medical incident
We never sell, trade or otherwise transfer personal data to third parties. This does not include website hosting partners and other parties who assist us in operating our booking/payment systems, conducting our business, or serving our users so long as those parties agree to keep this information confidential.
In some circumstances, we are required to provide your details to class venues for health and safety purposes. Venues we use may receive a copy of our class register and may contact you where they have lawful reason to do so. You should inform us at the time of registration if you do not agree to your details being passed on for this purpose.
7. Your data protection rights
Under the UK GDPR, you have the right to:
- Access the personal data we hold about you
- Request correction of inaccurate information
- Request deletion (“the right to be forgotten”)
- Restrict or object to certain types of processing
- Withdraw consent at any time (where consent is the lawful basis)
- Lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data
ICO Website: www.ico.org.uk
To exercise your rights, contact us at [hello@cricket-kids.co.uk].
8. Data retention
We only keep personal data for as long as necessary to fulfil the purposes it was collected for — typically:
- Participant and parent contact details: retained for up to 12 months after the last session
- Medical and safeguarding records: retained for up to 3 years (or longer if required by law)
- Financial records: retained for up to 6 years for tax and audit purposes
After these periods, data will be securely deleted or anonymised.
9. Cookies and website tracking
Our booking website may use small text files called cookies to improve user experience and monitor traffic.
You can control or delete cookies through your browser settings.
10. Changes to this policy
We may update this Privacy Policy occasionally to reflect changes in the law or our operations. Any updates will be posted on our website with the revised date.
11. Contact us
If you have any questions, concerns, or data access requests, please contact:
Cricket Kids
Email: [hello@cricket-kids.co.uk]
Address: [71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ]
No Waiver
No failure or delay by us in exercising any of our rights in accordance with this Privacy Policy or our Terms and Conditions shall be deemed to be a waiver of that right.
Severance
If one or more of the provisions of this Privacy Policy or our Terms and Conditions is found to be unlawful, invalid or otherwise unenforceable, those provisions will be deemed severed from the remainder of the policy/terms and conditions, and all other aspects of the policy will remain enforceable